Privacy Statement

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy. If you use this website, various pieces of personal data will be collected.

With the use of our website you give your consent to store and use the personal data as defined in this statement. Any modifications to this data protection statement, will be made directly on this website, to ensure you are always aware of the information saved and used by SoftProject GmbH.

Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens. Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Use and Appropriation of Personal Data

The storage of personal data through our website is subject to your prior agreement. Thus, you determine whether you provide us with the data required there, e.g. during registration or a contact request. SoftProject GmbH may use your data for enquiries, order processing, or for the continuous improvement of our services and products.

The transmission of personal data to third parties outside SoftProject GmbH may only take place with your direct consent unless the transmission is authorized through applicable statutory provisions.

Notice Concerning the Party Responsible For This Website

The party responsible for processing data on this website is:

SoftProject GmbH
Am Erlengraben 3
76275 Ettlingen
Germany
Telephone: +49 7243 56175-0
E-mail: datenschutz[at]softproject[dot]de

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

You can request information about your stored data at any time, or require us to restrict or suspend the processing of your data. Furthermore, you can revoke your consent to the collection and storage of your personal data for the future at any time. You may also, of course, file a complaint with the competent regulatory authorities.

Data Protection Officer

We have appointed a data protection officer for our company.

Telephone: +49 7243 56175-0
E-mail: datenschutz[at]softproject[dot]de

Analytics and Third-Party Tools

When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data.

You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.

Revocation Of Your Consent to the Processing Of Your Data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Right to object to data collection in special cases and to direct advertising (Article 21 GDPR)

If data is processed in accordance with Article 6 (1)(e) or (f) of the GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your special situation; this also applies to profiling based on these specifications. You can find the applicable legal basis on which such processing rests in this privacy statement. If you object, we will no longer process your relevant personal data unless we can give strong protection-based grounds for continued processing that supersede your interests, rights and freedoms or demonstrate that continued processing serves the enforcement, exercise or defense of legal claims (objection in accordance with Article 21 (1) GDPR).

If your personal data is processed for the purposes of direct advertising, you have the right to object to the processing of your personal data for the purposes of such advertising at any time; this also applies to profiling to the extent that it is connected to such direct advertising. If you object, your personal data will no longer be used for the purposes of direct advertising (objection in accordance with Article 21 (2) GDPR).

Right of Appeal to the Responsible Regulatory Authority

In the event of any violation of the GDPR, you have the right of appeal to a regulatory authority, in particular in the member state of your primary place of residence, your workplace or the location of the alleged violation. The right of appeal exists irrespective of any other administrative-law or legal judicial remedies.

CleverReach

This website uses CleverReach to send newsletters. The provider is CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede. CleverReach is a service allowing the newsletter dispatch to be organized and analyzed. The data entered by you for newsletter subscription (e.g. e-mail address) will be stored on CleverReach’s servers in Germany and Ireland.

Our newsletters sent with CleverReach enable us to analyse the behaviour of newsletter recipients. Among other things, it can be analyzed how many recipients have opened the newsletter message and how often which link was clicked in the newsletter. With the help of so-called conversion tracking, it can also be analyzed whether a predefined action (e.g. purchase of a product on our website) has taken place after clicking the link in the newsletter. Further information on data analysis through the CleverReach newsletter can be found at https://www.cleverreach.com/de/funktionen/reporting-und-tracking/.

Data processing is based on your consent (Article 6 (1) (a) GDPR). You can revoke this consent at any time by unsubscribing the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the revocation.

If you don’t want an analysis by CleverReach, you have to unsubscribe from the newsletter. For this purpose we provide a corresponding link in every newsletter message. You can also unsubscribe from the newsletter directly on the website.

The data that you have stored with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted both from our servers and from CleverReach’s servers after you cancel the newsletter. This does not affect data stored by us for other purposes (e.g. e-mail addresses for the member area).

For more information, see the CleverReach Privacy Policy at https://www.cleverreach.com/de/datenschutz/.

Conclusion of a contract for order data processing

We have concluded a contract with CleverReach for order data processing and fully implement the strict requirements of the German data protection authorities when using CleverReach.

SSL or TLS Encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator.

You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar. If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Information, Blocking and Deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted.

You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

Right to Demand Processing Restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned.

To do so, you may contact us at any time at the address provided in the Imprint. The right to demand restriction of processing applies in the following cases:

  • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
  • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
  • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
  • If you have raised an objection pursuant to Article 21 (1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data – except their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the European Union.

Opposition to Promotional E-mails

We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as e-mail spam, is received.

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Article 6 (1) (f) GDPR. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors.

If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Contact Form

Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) GDPR. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed. We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

Request by E-mail, Telephone or Fax

If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

The processing of these data is based on Article 6 (1) (b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases, the processing is based on your consent (Article 6 (1) (a) GDPR) and/or on our legitimate interests (Article 6 (1) (f) GDPR), since we have a legitimate interest in the effective processing of requests addressed to us.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

E-mail Addresses

If you choose to give us your e-mail address, we will communicate with you via email. We will not disclose your e-mail address to third parties outside SoftProject GmbH. If you no longer wish to receive e-mails from us, you can cancel this at any time. When you send an e-mail to SoftProject GmbH, personal details might be transmitted automatically depending on the settings in your e-mail program. SoftProject GmbH will also treat this information confidentially.

Newstetter Data

If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.

We will, therefore, process any data you enter onto the contact form only with your consent per Article 6 (1) (a) GDPR. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the “unsubscribe” link in the newsletter. The data processed before we receive your request may still be legally processed.

The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes remain unaffected.

Newsletter Unsubscribe

If you no longer wish to receive e-mail messages from SoftProject, you can revoke the previously granted permission at any time. To be removed from the SoftProject mailing list, an e-mail message is sufficient.

Server Log Files

The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

These data will not be combined with data from other sources. The basis for data processing is Art. 6 (1) (f) GDPR.

The website operator has a legitimate interest in the technically error-free presentation and optimization of his website – for this purpose the server log files must be recorded.

Links to Other Sites

Our website also contains links to other websites offered by our partners or other companies. SoftProject GmbH is not responsible for the contents or the data protection measures taken by the operators of the linked websites.

Applications

We process the applicant’s data only for the purpose and in the context of the application process in accordance with the legal requirements. The processing of the applicant’s data takes place in order to fulfill our (pre-) contractual obligations in the context of the application process within the meaning of Article 6 (1) (b) GDPR Article 6 (1) (f) GDPR if the data processing e.g. is required for us in the context of legal proceedings (in Germany, also § 26 BDSG).

The application process requires applicants to provide us with the main applicant’s data. The necessary applicant’s data is mentioned in the job descriptions and includes, in general, the personal details, postal and contact addresses and the documents that belong to the application, such as cover letter, CV and certificates. In addition, applicants can voluntarily provide us with additional information.

By submitting the application to us, the applicant agrees to the processing of their data for the purposes of the application process in accordance with this Privacy Policy.

As long as special categories of personal data within the meaning of Article 9 (1) GDPR are voluntarily communicated within the framework of the application procedure, their processing is additionally carried out in accordance with Article 9 (2) (b) GDPR. Insofar as special categories of personal data within the meaning of Article 9 (1) GDPR are requested from applicants in the context of the application procedure, their processing is additionally carried out in accordance with Article 9 (2) (a) GDPR.

If availyble, applicants may send us their applications using the contact form on our website. The data is transmitted to us using state-of-the-art encryption.

Alternatively, applicants may send us their applications by e-mail, though we would like to point out that e-mails are not encrypted when they are sent. We are therefore unable to accept any liability for the transmission route between the sender and the receipt of the application on our server; we therefore recommend to apply via online form or by post. Instead of applying via the online form or email, applicants also have the option of sending us their application by post.

The data provided by the applicant may be further processed by us in the event of a successful application for employment purposes. Otherwise, if the application for a job offer is not successful, the applicant’s data will be deleted. Applicant’s data will also be deleted if an application is withdrawn, which the applicant is entitled to at any time.

The cancellation is subject to a legitimate cancellation of the candidate, after the expiration of a period of six months, so that we can answer any follow-up questions to the application and meet our obligations under the German Equal Treatment Act. Invoices for travel expenses are archived in accordance with the applicable tax regulations.

Talent Pool

In the course of the application, we offer the possibility to the applicants to be registered in our “talent-pool” for a period of two years based on the permission according to article 6 (1) (b) and article 7 GDPR.

The application documents in the talent-pool will be processed only in the course of future job descriptions and job vacancies and will be deleted after the period, at the latest. Applicants are informed that their permission to be registered in the talent-pool is optional, doesn’t have any influence on the current application procedure and that they may withdraw their permission with effect for the future at any time as well as may object according to article 21 GDPR.

Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc, (1600 Amphitheatre Parkway Mountain View, CA 94043, USA; “Google”). The use includes the “Universal Analytics” operating mode. This facilitates the assignment of data, sessions and interactions across several devices to a pseudonymous user ID and thus the analysis of a user’s activities across devices.

Google Analytics uses “cookies”, which are text files placed on your computer, to allow the website operator to analyse how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, Google will reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services related to website and Internet use. Our legitimate interest in data processing also lies in these purposes. The legal basis for the use of Google Analytics is § 15 para. 3 TMG and Article 6 (1) (f) GDPR. The data sent by us and linked to cookies, user-identifiers (e.g. User-IDs) or advertising-identifiers are automatically deleted after 14 months. Data whose retention period has been reached is automatically deleted once a month. For more information on terms of use and data protection, please visit https://www.google.com/analytics/terms/de.html or https://policies.google.com/?hl=de.

You may refuse the use of cookies by selecting the appropriate settings in your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the Browser Add-on. Opt-out cookies prevent the future collection of your data when you visit this website. To prevent Universal Analytics from collecting data across several devices, you must opt-out on all systems used. Click here to set the Opt-out cookie: Disable Google Analytics

Google Web Fonts

For uniform representation of fonts, this page uses web fonts provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA). Google Fonts is used without authentication and no cookies are sent to the Google Fonts API. If you have a Google account, none of your Google Account information will be transmitted to Google while using Google Fonts. Google only records the use of CSS and the fonts used and stores this data securely. You can find more information on https://developers.google.com/fonts/faq?tid=231550220956.

You can get more information on the data collected by Google and the respective purpose under https://www.google.com/intl/de/policies/privacy/.

Privacy Policy for Social Media

XING

We would like to inform you about the processing of personal data using the XING Share button.

The “XING Share Button” is used on this website. When you access this website, a short-term connection is established via your browser to servers of XING AG (“XING”), with which the “XING Share Button” functions (in particular the calculation/display of the meter value) are performed. XING does not store any personal data about you when you access this website. In particular, XING does not store any IP addresses. There is also no evaluation of your usage behaviour via the use of cookies in connection with the “XING Share Button”. The latest data protection information on the “XING Share Button” and additional information can be found on this website: https://www.xing.com/app/share?op=data_protection

LinkedIn

Our website uses the “Recommend” function of the social network LinkedIn. Provider is the LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. If you click the LinkedIn “Recommend-Button” while logged into your LinkedIn account you will be redirected to your user account in a separate browser window and you can share the content published on our website with the addition of a comment. The plugin establishes a direct connection between your browser and the LinkedIn server. LinkedIn receives the information that you have visited our site with your IP address. This allows LinkedIn to associate the visit to our pages with your user account. We would like to point out that we, as the provider of the pages, are not aware of the content of the transmitted data or its use by LinkedIn. Details on data collection (purpose, scope, further processing, use) as well as your rights and setting options can be found in LinkedIn’s data protection information under https://www.linkedin.com/legal/privacy-policy.